DIGITAL + IMAGE + PRODUCT + SOLUTIONS

Software + Cloud

Document management and workflow automation.

It's Time To Rethink Your Business Workflow

Business happens everywhere: in the office, on the road, in your home. At N2GRAL we have a solution that can help you  digitize and secure your information to flow effortlessly between your decision makers — from anywhere, on any device, at any time. This is the new pace of productivity for the heart of business.

DIGITAL TRANSFORMATION

SOLUTIONS

PLATFORM

The wave of digital transformation sweeping through industries and organizations has never been stronger, and its reshaping the competitive landscape.

  • Go paperless
  • Enterprise content management
  • Document management
  • Process incoming invoices
  • Automate common processes
  • Embrace the mobile workforce
  • Get ahead of compliance
  • Move to the cloud

Set the new pace for your business with document management and digital workflow solutions designed for the processes that fuel your organization’s success.

  • Finance & accounting
  • Invoice processing
  • Employee management
  • Sales & marketing
  • Secure document archiving
  • Mobile workforce
  • For small and mid-sized businesses
  • For large enterprises
  • GDPR

DocuWare enables organizations of any size to digitize, secure and automate business information and processes. Its flexibility in deployment and configuration ensure the perfect fit for your business.

  • DocuWare Cloud
  • Preconfigured cloud solutions
  • Cloud and on-premises deployment
  • Features and capabilities
  • Mobile apps
  • Security
  • Integration
  • Compliance and certifications

From digitization to business agility

The wave of digitization sweeping organizations of every size is real, and its many
benefits are reshaping the competitive landscape. Get ahead with digitization.

Automated Invoice Processing

Break free from paper and data entry

Remove huge amounts of work from your team. Create digital invoices with intelligent indexing to securely store for instant retrieval. Use preconfigured workflows for approval routing, or use straight-through processing to help expedite payments and keep your team on track.

  • Eliminate paper and manual data entry
    With invoice processing software, you can save space, save time and save yourself the headaches of the old way of doing things.
  • Automate workflow and exception handling
    Establish automatic approvals based on amounts, vendor or other data, or set up digital workflow to route invoices to key decision makers.
  • Reclaim early payment discounts
    Process invoices before they’re due, catching early payment discounts, avoiding late fees and keeping vendors happy. 
  • Dramatically cut audit prep time
    Find digital invoices instantly and deliver as a pre-organized, secure archive accessible only to authorized users.

Employee Management

Every employee’s records at your fingertips

Get ready to deliver a whole new level of expertise, transparency and value to your colleagues. Hundreds of organizations use DocuWare to centralize, organize and secure their employee records — and improve processes from recruiting to annual reviews to talent management.

  • Go paperless
    Organize all records in one secure home and get to critical information within seconds.
  • Ensure privacy
    Give your entire organization peace of mind when you protect sensitive employee information with secure access rights and data encryption.
  • Support self-service
    Make significant strides in empowering individual employees, managers and HR colleagues with self-service capabilities, from basic searching to portal integration.
  • Stop wasting time
    Repetitive and manual data entry, endless searching for documents, emailing unresponsive managers and other menial tasks can all be simplified and automated.

Sales and Marketing

Document management and workflow solutions for sales and marketing

With pre-sales product information, reviews and comparative analysis available online, customers typically engage your sales when they’re moving toward a decision. You need to move fast and effectively. That means anytime-access to critical information and seamless processes for outstanding customer experiences.

  • Access documents anywhere
    DocuWare enables instant access from any device to archived emails, quotes, invoices, proposals, contracts and presentations.
  • Control Contact
    Manage versions, match with related documents like invoices, route for approval and electronic signatures, and set reminder tasks for renewals and extensions.
  • Stay within Outlook
    Store and search for messages and attachments with DocuWare’s native integration with Outlook or other email clients.
  • Manage marketing content
    Marketing colleagues can centralize and organize brochures, presentations, white papers, battle cards, templates and more, then make them available through embedded lists and searches in portals or other applications.

Employee Management

Every employee’s records at your fingertips

Get ready to deliver a whole new level of expertise, transparency and value to your colleagues. Hundreds of organizations use DocuWare to centralize, organize and secure their employee records — and improve processes from recruiting to annual reviews to talent management.

  • Go paperless
    Organize all records in one secure home and get to critical information within seconds.
  • Ensure privacy
    Give your entire organization peace of mind when you protect sensitive employee information with secure access rights and data encryption.
  • Support self-service
    Make significant strides in empowering individual employees, managers and HR colleagues with self-service capabilities, from basic searching to portal integration.
  • Stop wasting time
    Repetitive and manual data entry, endless searching for documents, emailing unresponsive managers and other menial tasks can all be simplified and automated.

From manufacturing to retail, healthcare to government: organizations across the world are discovering the benefits of digital transformation.

The journey, milestones and rewards of digital transformation vary between leaders, teams and companies. Many start with the easiest step toward digitization: getting rid of paper. For some, it’s decentralizing decision-making with mobile apps. For others, it’s process reinvention through analytics and big data.

Go
Paperless

Take the easiest first step toward digitization: shift away from paper and capture significant saving in storage and employee time.

Automate Common Processes

Convert tangled workflows in finance, HR and other departments into smooth, automated processes that capture, index, route and archive information.

Embrace the
Mobile Workforce

Give your mobile and distributed team members the freedom to maintain productivity and business continuity on any device.

Get ahead of Compliance

Exceed global regulatory compliance mandates from U.S., and beyond that can fundamentally reshape businesses.

Move to
the Cloud

Shift away from complex on-premises software to secure, integrated and complete subscription-based cloud services.

Digital transformation in any department

From manufacturing to retail, healthcare to government: organizations across the world are discovering the benefits of digital transformation.

The journey, milestones and rewards of digital transformation vary between leaders, teams and companies. Many start with the easiest step toward digitization: getting rid of paper. For some, it’s decentralizing decision-making to mobile apps. For others, it’s process reinvention through analytics and big data.

The net results are the same: digital-first thinking, knowledge worker empowerment, secure automation, and enhanced business agility.

Finance & Accounting

Go paperless and leverage intelligent automation to route invoices and other documents through high-productivity workflow.

Human Resources

Attract, onboard and retain the best talent when you have the right information in the right place for smart leadership.

Sales

Optimize every stage of the buyer’s journey from initial contract through in-person presentations to contract negotiation.

Capture and organize information

DocuWare captures information from a broad range of sources, enabling automated import
and indexing routines enable structured data entry without manual effort.

Intelligent Indexing

AI-based technology converts document content right into indexing terms. Instead of error-prone manual data entry, this indexing approach takes place automatically and within seconds.

Mobile upload

Get your processes rolling while you’re on the move and effortlessly capture and file documents with our mobile apps.

Scan and classify

Connect DocuWare with any scanning hardware to capture incoming paper documents such as invoices and delivery slips.

Data enrichment

Use data from other applications to complete a document’s indexed metadata to ensure consistent taxonomy.

Barcode recognition

EAN, QR or postal codes: DocuWare recognizes a variety of bar codes, reads them and uses the information for document indexing.

Fulltext indexing

In addition to structured index metadata, DocuWare creates a full-text record of all content for precise, customizable search queries.

Windows Folder import

Move single documents as well as entire folders directly from the file system to a file cabinet in order to share and protect information.

File import

Easily import and index documents without any user interaction from Microsoft Office or any other program.

Fulltext indexing

In addition to structured index metadata, DocuWare creates a full-text record of all content for precise, customizable search queries.

SAP records

Use our certified interface for managing SAP documents in DocuWare.

Integrate with DATEV

Archive your invoices GOBD-compliant and transfer them complete with booking data to DATEV. Solution for the German market.

Forms for data capture

Speed up data capture through customizable web forms and share the information with anyone else who needs it.

Financial Services

Optimize Your Technology For Your Industry

Few industries rely on IT as much as banking and financial services. With so much information to account for, it’s imperative that these types of companies take stock of how effective their current IT solution is. Is your platform compliant with industry-wide regulations? Is your business-critical data secure from external threats? Every aspect of your technology needs to be ironclad; when you’re handling sensitive information, there’s no margin for error. If you’re concerned that your hardware and software might not be up to the task of protecting your network and streamlining your process, N2GRAL is here to help.

Our core solutions for banking and financial services include:

Cybersecurity and Compliance

The safety of you and your client’s private information is most likely your number one concern. At N2GRAL, we’ll make sure that everything is right where it needs to be, and out of reach from hackers and various forms of cyberattacks.

Streamlined Process

Real-time transactions require real-time support. N2GRAL provides continuous, up-to-date support designed to maximize you and your clients’ window of opportunity. Don’t let your technology be the one area keeping you from delivering quality service to your customers.

Mobile Security

The more flexible your technology is, the easier it’ll be to get work done. Banking and financial service firms are always looking for cutting-edge platforms to keep their team working hard, wherever they are.

Healthcare

Today’s Healthcare Problems

Privacy

HIPAA compliance is a confidentiality concern for anyone in the healthcare industry. As patients’ privacy is valued with the utmost importance, upgrading your IT system can be nerve-racking. Even an IT system with a slight impairment could contain a security flaw that exposes confidential PHI, which could potentially lead to a lawsuit.

Mobility

Healthcare professionals are constantly on the move. Medical practitioners are always in and out of the office to serve many pressing needs. Doctors cannot be everywhere at once so having a mobile source of technology makes the job much easier. A defective device can severely inhibit the practice’s entire workflow.

Support and Scalability

Healthcare demands are ever-changing. Offices change size regularly and it’s impossible to accurately predict the growing IT demands of your practice every time. Medical professionals need to be up and running at all times, regardless if their practice is exploding with new business. They need reliable support that can get them back to treating patients as quickly as possible and not be inhibited by their technology.

Architecture

Plan For the Future With N2GRAL

In the engineering and architecture industry, planning is everything. The more meticulous your process is, the easier it is to ensure optimal results for every project. With quality IT solutions from N2GRAL, we give your company the tools you need to streamline, enhance, and fine-tune your process. Our cutting-edge technology keeps your workflow fluid and hassle-free, putting you in the best position possible to succeed going forward. With years of experience under our belts, we’re well-acquainted with the issues that companies in the architectural field face.

Our core solutions are based around increasing:

Mobility

Engineering and architectural firms are always looking for ways to increase efficiency when employees are working in the field. At N2GRAL, we provide solutions that maximize productivity for your team, no matter where they’re working from.

Scalability

The more clients you take on, the more storage space you need. Growing demands on data capacity and projects necessitate a solution that can be adjusted accordingly.

Support

Can you afford to work with an IT provider that doesn’t understand the nuances of your network? N2GRAL takes the time to get to know each unique aspect of your platform so that the support we provide aligns seamlessly with your environment. Don’t fall behind because your provider can’t keep up with what you need.

Distribution

Streamlined Workflow For Your Facility

If you’re in the distribution field, you’re all too aware of how many moving parts have to be accounted for. Between managing shipping locations, increasing mobility and optimizing your core processes, and making sure your facility is supported 24/7, it only takes one slip-up to disrupt workflow. So you know that you can’t afford to be working with subpar technology.

That’s where N2GRAL comes in—we provide technology that fits seamlessly within your operation and actively works to make all of your core business processes run more efficiently.

We have experience with these business-line software solutions for distribution centers, warehouses, and retailers.

Manufacturing

Complex Solutions Made Simple

Manufacturing companies need to be able to count on their IT to perform, no matter what. At N2GRAL, we specialize in helping companies achieve their performance goals through our three-tiered approach to technology support. Our service is based on:

Support for Complex Manufacturing Systems:

No matter what you need to accomplish, we can take a convoluted problem and turn it into a simple solution.

Minimizing Downtime:

Don’t suffer from unnecessary downtime again.

Understanding Your Unique Workflow:

Custom-tailored solutions for your unique work environment.

Engineering

Today’s Engineering Problems

Applications

Being an engineer comes with complications when dealing with IT. There are many important files that must be backed up frequently. Unfortunately, many cloud solutions don’t take into account the inherent problems that engineers often face. Storing large, comprehensive engineering documents in the cloud is a complex issue. Even powerful virtual servers are slow, choppy and can impede remote activity.

Storage

Engineers regularly take on projects that require a lot of data space. As workflow increases, so will storage demands. Keeping a grip on all of your files becomes a challenge. Eventually, it will cost extra to support your storage with backups, upgrades, and extra storage costs.

Collaboration

Effective teamwork is a critical component for the function of your workforce as well as be able to share files quickly and easily with teammates and clients. Engineers need to be able to sync, share, and sharpen content on demand. Any technical limitation can hinder necessary collaborations.